Virtual document storage is the conversion of physical files into electronic documents that can be shared, stored and accessed. It can help reduce the amount of space needed to store physical documents and it also helps improve security by locking particular parts of a document to specific users. This is especially beneficial for businesses that work with an abundance of paper. Paper documents can be difficult to monitor and secure if they do not have a robust security system and administratively heavy checkout procedures, as well as being more susceptible to destruction or theft in a disaster such as an fire. Electronic files are much easier to monitor and less likely to be lost. They are also more resistant to destruction.

When selecting an online secure document system, you need to consider the ease of use for you Virtual document safe storage and your guests to use. Look at the ease of uploading and downloading and ask yourself if non-technical staff will be able to get to grips with the system. Additionally, discover if the company provides any assistance and how easy it is.

Who hasn’t lost important documents on their own computer? File sharing platforms that are generic like Dropbox and Google Drive might be better backed up however they don’t have the power to organize documents into a sensible structure that is compatible with the work demands. Online document systems can accomplish this, and also provide audit logs that show who has viewed which files.