Board meetings are a crucial platform for decision-making and collaboration among the key stakeholders. They can be a catalyst for the growth of a company, but only if they are managed efficiently. Because of their busy schedules, board members are expected to be well-prepared for every meeting.

Agenda items for board meetings may include strategic updates, committee reports, presentations, special topics, new business and nominations for board members. There is also a time of public comment that parents who have concerns with their school or with other individuals can address the board.

Managing the agenda for a board session requires the planning of the order of items and providing attendees with relevant materials prior to the meeting. It is essential to have the right equipment and supplies in place. This includes flip charts, whiteboards and a videoconferencing, or Teleconferencing system. It is also crucial that the boardroom be comfortable, free of distractions and have beverages and food on hand.

A board meeting must also include a discussion of next steps, and also ensure that the decisions taken have been documented and communicated to the appropriate parties as quickly as possible after the meeting. This is where the use of a digital board management software like Range can make a huge difference. It allows for the quick creation of minutes and other action items which are published and distributed to all attendees prior to when they leave the boardroom, or recorded as PDF documents to be distributed later.

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